--- title: "King County: July 2025 Newsletter" --- [ (206) 444-4001, Ext 2 ](tel:(206)%20444-4001,%20Ext%202) [kcsupport@bitfocus.com ](mailto:%20kcsupport@bitfocus.com) ** { ### Search        ![logo-bitfocus-small-gray](https://kingcounty.bitfocus.com/hubfs/community%20/logo-bitfocus-small-gray.png "logo-bitfocus-small-gray") # HMIS Newsletter: July 2025 ![](https://kingcounty.bitfocus.com/hubfs/arc_top_white.png) ## Table of Contents - [ Community Poll ](https://kingcounty.bitfocus.com/july-2025-newsletter#commpoll) - [ Upcoming Events ](https://kingcounty.bitfocus.com/july-2025-newsletter#Upcomingevents) - [Special Announcements Required Trainings ](https://kingcounty.bitfocus.com/july-2025-newsletter#specialannouncements) - [Report Spotlight [STFF - 103]](https://kingcounty.bitfocus.com/july-2025-newsletter#report) - [August Feature Updates:  Inventory Dashboard](https://kingcounty.bitfocus.com/july-2025-newsletter#Augustfeatupdates) --- ## Welcome to your Community Poll ### [Complete the Poll Here:](https://bitfocus.typeform.com/KCJuly) [![TV Characters Poll](https://kingcounty.bitfocus.com/hs-fs/hubfs/TV%20Characters%20Poll.png?width=700&height=357&name=TV%20Characters%20Poll.png)](https://bitfocus.typeform.com/KCJuly) ### Results from last month's poll: June 3rd was World Bicycle Day - What's your favorite way to ride? Thanks for taking the time to respond!  🛣️ 61.5% chose - Smooth, open country Roads 🏡 15.4% chose - My own quiet neighborhood loop 🚳 15.4% chose - You'll never catch me on a bike 🚵 7.7% chose - Other - Paved Trails --- ## Upcoming Events   ### Coordinated Entry Monthly Assessor Credential Training (ACT) | August 13th at 9:30 am Register [here](https://bitfocus.zoom.us/meeting/register/tZwvdeipqTguHNZZxCjBdJfA5N8k5oMGl8GE#/registration) Users must attend an ACT training before they gain assessor access in the HMIS. --- ### NEW! Data Quality Monitoring Office Hours* | Mondays at 11 am through August 2025 Register [here](https://bitfocus.zoom.us/meeting/register/p7RaJ3s1SpuLw-FsR4sqmg#/registration) **Recommended for Agency Leads Only* --- ### 2025 HMIS Training Series: Managing Your Inventory | August 20th at 10 am Register [here](https://bitfocus.zoom.us/meeting/register/tZckc-utrj0sHtKX6o7pnLo9Gpn57uMYgacG#/registration) Let's review how Housing Providers can manage their Agency's Inventory, enroll clients into units, and update inventory attributes. Although this might be most applicable for agencies with Inventory, all users are welcome! --- ### [Q4] Quarterly HMIS Agency Leads and CE Trainers Meeting | October 15th at 10 am Register [here](https://bitfocus.zoom.us/meeting/register/tZUscumupj0uGdObew7ET_4CI0eJCAAcJ5DW#/registration) As the Technical Administrator (Agency Lead) and/or CE Trainer for your agency, please join us to stay apprised of all the HMIS happenings within your community! Friendly reminder that attendance at this meeting is required. You will receive an email confirming your registration. You will be able to add the event to your calendar using the email confirmation.    --- ## Special Announcements ### Privacy Training - All Users Friendly reminder that all users are required to complete the Privacy Training each year. The deadline to complete the Privacy Training is by the end of September 2025. The Privacy Training Video will be available as of August 1st, 2025. You can access the training [here](https://training.bitfocus.com/king-county-hmis-privacy-training-2024). --- ### Security Officers Training Friendly Reminder Security Officers Must Complete the Security Officer Training Video by the end of September. - [Security Officer Training](https://training.bitfocus.com/king-county-hmis-security-officer-training-2018/238609) - Submit the [Security Checklist](https://kingcounty.bitfocus.com/hubfs/22King%20County%20HMIS%20Semi-Annual%20Compliance%20Certification%20Checklist%20(2019).pdf?hsLang=en) to the [ September 2025 BOX Folder. ](https://bitfocus.app.box.com/f/114d4ee91808466cab640ca0066c0d3d) The deadline to complete the training and checklist is by the end of September 2025. The Security Officers Training Video will be available as of August 1st, 2025. --- ## Report Spotlight  ### Revamped [[STFF-103] Staff Active Caseload Report](https://help.bitfocus.com/stff-103-user-active-caseload?hsLang=en) This is a highly useful report for managers because it displays everything that a selected staff/users have documented or entered in the system during a period. The report offers a detailed look at a user's current caseload. A staff member is considered assigned to an enrollment based on the Assigned Staff selection in the program enrollment. The default value for the Assigned Staff is the user that created the enrollment record. The report will display all clients with active enrollments who are assigned to the selected staff. The webpage report output format was built with drilldown functionality so you can click into different sections to see more details across three drilldown tables. - The Assessment Table includes assessment name, date and score - The Services Table includes the service category, service name & service item, delivery type, start and end dates, total service days and expenses (if applicable).  - The Case Notes Table displays the case note title, category, date, time tracking (when applicable) and the full case note The report contains - Assigned Staff, Program Name - Clients Name, Unique ID, DOB, Relationship to HH member - Start Date, Length of Stay (LOS) - Total Number of assessments, services, and case notes provided [![](https://kingcounty.bitfocus.com/hs-fs/hubfs/Screenshot%202025-07-22%20at%2012-51-30%E2%80%AFPM-png.png?width=600&height=418&name=Screenshot%202025-07-22%20at%2012-51-30%E2%80%AFPM-png.png)](https://help.bitfocus.com/stff-103-user-active-caseload?hsLang=en) --- ## August Features: New Inventory Dashboard Updates ### Editing Units and Bulk Editing in Inventory We’re excited to announce that with this update, one or more inventory units can be edited directly from the [Inventory Dashboard](https://help.bitfocus.com/inventory-tab?hsLang=en), and additional settings have been added to the field level and access rights level to support this functionality. This feature is available in both the default view and map view.    Users can select one unit, multiple units, or select “All.” Once one or more units are selected, a pop-up appears with the number of units selected, an option to clear the selection,  and a “Modify Selected Units” button.  ![](https://kingcounty.bitfocus.com/hs-fs/hubfs/Rich%20Text%20Pasting/google-1753024098275.png?width=663&height=356&name=google-1753024098275.png)   When you click on the “Modify Selected Units” button, a window opens to show all [Unit Screen fields.](https://help.bitfocus.com/inventory-screens?hsLang=en) The  Update Selected Unit(s) window shows blank fields when multiple units are selected. To edit/bulk edit: - You must click the checkbox next to each field they want to modify for the unit(s) - There is a select all option and an option to clear the selection - If a field is not selected, it will keep its original value - You select the option for each field you want to modify for the unit(s) - You can click Cancel or the “X” icon in the top right corner to leave the Modify Unit(s) screen - You will click *Save *when you have made your selections to update the unit(s). ![Modify Unit.4](https://kingcounty.bitfocus.com/hs-fs/hubfs/August%202025%20Feature%20Update%20Article/Modify%20Unit.4.png?width=445&height=355&name=Modify%20Unit.4.png) --- ## Questions? Your HMIS Administrator is happy to help. ## Phone: 206-429-7979 x2 ## Email: [kcsupport@bitfocus.com](mailto:kcsupport@bitfocus.com) **OUR VISION:** All people have a home. We want to see that homelessness is rare in King County, racial disparities are eliminated, and if one becomes homeless, it is brief and only a one-time occurrence. Homelessness is solvable, and by acting together as a community, all people can have a home. ```json { "@context" : "https://schema.org", "@type" : "VideoObject", "contentUrl" : "https://stream.mux.com/2w5WdHTxuWUCfC0225H3013FQznshUqdhDfkJIN7X6Nrk/capped-1080p.mp4", "dateModified" : "2025-07-22T22:42:42.378Z", "duration" : "PT11S", "height" : 952, "name" : "Screen Recording 2025-07-22 at 3.38.51 PM", "thumbnailUrl" : "https://5911360.fs1.hubspotusercontent-na1.net/hubfs/5911360/Screen%20Recording%202025-07-22%20at%203.38.51%20PM.mov/medium.jpg?t=1753224162378", "uploadDate" : "2025-07-22T22:42:39.190Z", "width" : 1784 } ``` ```json { "@context" : "http://schema.org", "@type" : "Organization", "address" : { "@type" : "PostalAddress", "addressCountry" : "United States", "addressLocality" : "Las Vegas", "addressRegion" : "NV", "postalCode" : "89118", "streetAddress" : "5940 S Rainbow Blvd, Ste 400 #60866 " }, "description" : "Bitfocus is a leading system administration and software development firm offering superior value-priced services for Human Services data systems.", "email" : "info@bitfocus.com", "image" : "https://f.hubspotusercontent10.net/hubfs/5911360/bitfocus-og-image.jpg", "logo" : "https://www.bitfocus.com/hubfs/Bitfocus%20logo.png", "mainEntityOfPage" : { "@id" : "https://kingcounty.bitfocus.com/july-2025-newsletter", "@type" : "WebPage", "description" : "" }, "naics" : "923", "name" : "Bitfocus", "sameAs" : [ "https://www.linkedin.com/company/bitfocus-inc-/", "https://twitter.com/bitfocus" ], "telephone" : "800-594-9854", "url" : "https://bitfocus.com" } ```