HMIS Newsletter: August 2025

Table of Contents

• Announcements
• Federal Data Standards: 2026 Data Standards Update
• Report spotlight 
• Upcoming events 

Announcements

Privacy Training - All Users

Friendly reminder that all users are required to complete the Privacy Training each year. The deadline to complete the Privacy Training is by the end of September 2025. You can access the training here.

Security Officers Training

Friendly Reminder that Security Officers must complete the Security Officer training video by the end of September.

• Security Officer Training
• Submit the Security Checklist to the  September 2025 BOX Folder.

Results from last month's poll: 

Which Character Would Make Adulting Way More Manageable? 

Federal Data Standards: 2026 Data Standards Update 

HUD Data Standards: Quick Overview 

Every two years, the government updates its rules for collecting information about people who are experiencing homelessness. These rules are called "HUD Data Standards." The new set of rules will take effect on October 1, 2025, marking the start of the Fiscal Year (FY) 2026.

Why do the Data Standards change every two years?

• To Work Together Better: Different government groups want to collect information the same way. This helps them get a clearer picture of homelessness across the country.
• To Follow New Laws: Sometimes, the government changes the information it collects. The new Data Standards make sure everyone has a shared understanding of the new requirements. 
• To Make It Easier: The government wants to make it easier to collect this information. They are also making sure the information they ask for is useful for helping people.

Want more info?

Check out Bitfocus's Help Center article on the 2026 Data Standards

Report Spotlight: HUDX-225 (Data Quality Review)

Report Purpose:

To review and monitor the quality of data entered into HMIS. This report, created by HUD, is a tool for agencies to identify and correct errors in client data. The HUDX-225 report is useful for HMIS end users because it helps agencies quickly identify and fix data entry errors. By highlighting missing or incomplete information, noting delays in data entry, and highlighting where corrections can be made at the profile or enrollment level, it ensures the data used for reporting and decision-making is accurate and reliable.

Location & Details:

The report is found in the HUD section of the Report Library. There is also an Admin version available in the Administrator section.

Pro Tip:

Need to see which clients or enrollments are being counted in the report? Most reports in the report library can be run in a "web version" and you can click the data to drill down to the client-level records.

What's Included:

The report includes program client counts, client profile and enrollment completeness, and data entry timeliness.  

Want more details?

Check out Bitfocus's Help Center article on HUDX-225

Upcoming Events

NEW - Data Quality Monitoring Office Hours* | Mondays at 11am all through August (Register here)

*Recommended for Agency Leads Only

As announced at the Q3 Agency Administrators Meeting, Data Quality Monitoring Dashboards will be rolled out. This is part of the Annual Data Quality Improvement Plan. These recurring dashboards will help your agencies address data quality errors year-round.

Coordinated Entry Monthly Assessor Credential Training (ACT)* | 9/10/25 9:30-11:30 AM (Register here)

*Users must attend an ACT training before they gain assessor access in the HMIS.

2025 HMIS Training Series: Report Library | 9/17/25 10-11:30 AM (Register here)

Join us as we dive into the King County HMIS Report Library. We will review available reports, find the reports most applicable to you, and how to interpret the data!

Want more details?

Check out our full events calendar.

Questions?

Your HMIS Administrators are happy to help.

Phone: 206-429-7979 x2

Email: kcsupport@bitfocus.com