---
title: King Newsletter Dec 2025
---

[ (206) 444-4001, Ext 2 ](tel:(206)%20444-4001,%20Ext%202) [kcsupport@bitfocus.com

](mailto:%20kcsupport@bitfocus.com) **

 {

### Search

      

![logo-bitfocus-small-gray](https://kingcounty.bitfocus.com/hubfs/community%20/logo-bitfocus-small-gray.png "logo-bitfocus-small-gray")

# HMIS Newsletter: December 2025

![](https://kingcounty.bitfocus.com/hubfs/arc_top_white.png)

## Table of Contents

- [Happy Holidays from Bitfocus!  ](https://kingcounty.bitfocus.com/newsletter-december-2025#holidays)
- [Announcement: Inventory Updates ](https://kingcounty.bitfocus.com/newsletter-december-2025#announcements)
- [Published: 2026 Data Standards Manual](https://kingcounty.bitfocus.com/newsletter-december-2025#data-standards)
- [Federal Reporting is Underway! ](https://kingcounty.bitfocus.com/newsletter-december-2025#federal-reporting)
- [KCRHA Blog ](https://kingcounty.bitfocus.com/newsletter-december-2025#blog)
- [Upcoming events ](https://kingcounty.bitfocus.com/newsletter-december-2025#events)
- [Bitfocus is hiring](https://kingcounty.bitfocus.com/newsletter-december-2025#hiring)

---

## ![Happy Holidays-jpeg](https://kingcounty.bitfocus.com/hs-fs/hubfs/Happy%20Holidays-jpeg.jpeg?width=436&height=199&name=Happy%20Holidays-jpeg.jpeg)

 

As 2025 draws to a close, we would like to extend a sincere thank you for your incredible work, collaboration, and dedication throughout the past year. Your efforts are deeply appreciated, and we are excited about our shared future in 2026.   
 

Wishing you and yours peace, love, joy this holiday season, and a New Year filled with happiness. 

 

#### **Bitfocus Holiday Closure Notice** 

Please note our office will be **closed** for the Holiday Week: 

- **Closure Dates: Thursday, December 25, 2025, through Thursday, January 1, 2026.   
  **
- **Full Staff & Support Resume:** Friday, January 2, 2026.
- **Help Desk Availability:** Our Help Desk will remain operational but on a limited capacity during the closure week, except for the Federal Holidays (12/25/25 and 1/1/26).
- **Need Assistance?** If any urgent questions or issues arise during this time, please email the Help Desk at [**support@bitfocus.com**](mailto:support@bitfocus.com). They will respond as quickly as possible. 

---

## Announcements

![Announcement-navy](https://kingcounty.bitfocus.com/hs-fs/hubfs/CoAd%20Newsletters/Design%20Assets/Announcement-navy.png?width=161&height=144&name=Announcement-navy.png)

 

#### **Inventory Updates**

📅 New Year, New Fields!  
Starting next month, the following fields will be available on Scattered Site Unit screens. New fields include:

- Sobriety Policies
- Case Management
- Housing Navigation
- SUD Case Management
- MH Case Management
- Max Length of Stay
  
  Look out for our next issue in January for a full toolkit on how to use these new features!

---

## Published: 2026 Data Standards Manual

![Data Standards Manual](https://kingcounty.bitfocus.com/hs-fs/hubfs/Data%20Standards%20Manual.png?width=349&height=140&name=Data%20Standards%20Manual.png)

 

HUD has officially released the [manual for Fiscal Year 2026 HMIS Data Standards](https://files.hudexchange.info/resources/documents/HMIS-Data-Standards.pdf). While Clarity HMIS is already compliant with the current Administration’s Executive Orders and these new data standards, this shared documentation details the specific changes, mapping guidance, and configuration requirements. 2026 HMIS Data Standards went into effect on October 1, 2025.    
   
What This Means for Clarity HMIS Users: Because Clarity HMIS is currently up-to-date and is already compliant, no immediate action is required by end-users to maintain compliance. You can continue with your normal data entry processes. We do, however, encourage all lead CoC and agency staff to review this documentation to understand the changes and collection requirements. 

 

The following HUD resources have been updated: 

- [HUD’s HMIS Data Standards Landing Page](https://www.hudexchange.info/resource/3824/hmis-data-dictionary/)  

- [FY 2026 HMIS Data Standards Manual](https://files.hudexchange.info/resources/documents/HMIS-Data-Standards.pdf)  

- [FY 2026 Interactive HMIS Data Standards Tool](https://www.hudexchange.info/programs/hmis/hmis-data-standards/) 

- [FY 2026 HMIS Mapping Instructions](https://files.hudexchange.info/resources/documents/HMIS-Data-Standards-Mapping-Instructions.xlsx)  

- [Data Collection Requirements for Transition to FY 2026 Data Standards](https://files.hudexchange.info/resources/documents/HMIS-Data-Collection-Requirements-for-Transition.pdf) 

- [FY 2026 Zip Code to Geography Crosswalk](https://files.hudexchange.info/resources/documents/Zip-Code-to-Geography-Crosswalk.xlsx) 

---

## Federal Reporting is Underway!

#### **![HUDlogo](https://kingcounty.bitfocus.com/hs-fs/hubfs/HUDlogo.png?width=160&height=143&name=HUDlogo.png)**

#### **Federal Reporting – LSA Updates** 

The final submission for the LSA is due on **Thursday, January 16th, 2026**. Thanks to everyone who has contributed to the data quality improvements during the cleanup process. Your efforts and partnership are greatly appreciated as we approach the finish line! If you have any questions or need assistance during the clean-up process, please do not hesitate to reach out!  

 

#### **PIT Reminder ** 

As you know, we’re also preparing for the Point-in-Time (PIT) Count of people experiencing homelessness. This critical count serves as the primary source of nationwide data on homelessness, informing funding and strategic planning for years to come. 

The PIT Count comprises two essential components: an unsheltered count (individuals sleeping on the streets or in places not meant for human habitation) conducted by volunteers and outreach teams, and a sheltered count (individuals staying in housing programs setup in HMIS). 

For the sheltered count, data accuracy within the HMIS is important. It is critical that all housing projects ensure accurate enrollments, exits, and housing services are logged for the designated night of the count. 

**How You Can Ensure Data Integrity: **As we approach the official count night, we urge all project staff to review and update their HMIS data immediately. Please ensure the following data points are accurate for all clients served by your projects on the count date: 

- Demographics: Complete and up-to-date client profile data.  

- Enrollment and Exit Dates: Accurate program enrollment and exit records. 

- Move-In Dates: Recorded household move-in dates for permanent housing projects. 

- Service Logs: Precise housing bed night services, especially for night-by-night shelters. 

Tip: We highly recommend utilizing the [[GNRL-220] Program Details Report](https://help.bitfocus.com/gnrl-220-program-details-report?hsLang=en). This report is an invaluable tool for reviewing a spreadsheet containing all relevant profile, enrollment, exit, and housing service data in one place. 

Thank you for your diligence and commitment to data quality, which ensures the success and accuracy of our annual PIT Count. 

---

## **Stay Informed!**

## ![Screenshot 2025-12-18 at 3.45.25 PM](https://kingcounty.bitfocus.com/hs-fs/hubfs/Screenshot%202025-12-18%20at%203.45.25%20PM.png?width=392&height=255&name=Screenshot%202025-12-18%20at%203.45.25%20PM.png)

#### **Get the Latest News from the KCRHA Blog**  

Want to stay in the loop with the King County Regional Homelessness Authority? The KCRHA Blog is the go-to resource for real-time updates on regional efforts. This month, we’re highlighting critical information regarding seasonal shelter openings and the latest Notice of Funding Opportunities (NOFO). Don’t miss out on important deadlines and community resources. [Bookmark the KCRHA Blog today](https://kcrha.org/news-hud-withdraws-notice-of-funding-opportunity/?utm_campaign=121725_December-Service-Provider-Newsletter&utm_medium=email&utm_source=ctct)

 

---

## Upcoming Events

![calendar-icon-navy](https://kingcounty.bitfocus.com/hs-fs/hubfs/Screenshot%202025-08-14%20at%207.34.50%20PM.png?width=165&height=152&name=Screenshot%202025-08-14%20at%207.34.50%20PM.png)

#### **Coordinated Entry Monthly Assessor Credential Training (ACT) |** 1.14.26 @ 9:30am [Register ](https://bitfocus.zoom.us/meeting/register/py_mXIjVSU2ipco6VaXzRQ#/registration)[here](https://bitfocus.zoom.us/meeting/register/tZYlc-ivrj8qEtZP94XKLz4Gdg5K0XAoXuEC?_x_zm_rtaid=lkbVItPhTKqt5WKvm0zOJg.1758756331677.d58335e0f70d2e9ecaa72d3c0c29fa79&_x_zm_rhtaid=694#/registration)

Users must attend an ACT training before they gain assessors access in the HMIS.

#### **[Q1] HMIS Agency Administrators Meeting |** 1.21.26 @ 10am [Register ](https://bitfocus.zoom.us/meeting/register/abpu0Aa9QyGj215oDDW-PA#/registration)[here](https://bitfocus.zoom.us/meeting/register/tZMtcumsqTosGtSHvVp0ZWDi9A5fl2PFEfh1#/registration)

As the Technical Administrator (Agency Lead), CE Trainer and/or Security Officer for your agency, please join us to stay apprised of all the HMIS happenings within your community! Friendly reminder that attendance at this meeting is required. Security Officers are asked to join us for this January meeting to hear specific reminders about their role.

#### Want more details?

#### Check out our full [events calendar](https://kingcounty.bitfocus.com/kc-events?hsLang=en).

---

## Bitfocus is Hiring

#### ![bitfocus Checkmark small](https://kingcounty.bitfocus.com/hs-fs/hubfs/bitfocus%20Checkmark%20small.png?width=134&height=134&name=bitfocus%20Checkmark%20small.png)

#### Join our Team!

- Visit bitfocus.com | [Jobs](https://www.bitfocus.com/jobs?hsLang=en) | About | Bitfocus  

- Work with us at Bitfocus! Join a team committed to innovation, collaboration, and real-world impact in human services.  

---

## Questions?

## Your HMIS Administrators are happy to help.

 

![Melissa Lauryn - King Co](https://kingcounty.bitfocus.com/hs-fs/hubfs/Melissa%20Lauryn%20-%20King%20Co.png?width=500&height=255&name=Melissa%20Lauryn%20-%20King%20Co.png)

## Phone: (206) 444-4001, Ext 2

## [Email: ](mailto:napa@bitfocus.com)[kcsupport@bitfocus.com](mailto:kcsupport@bitfocus.com)

**OUR VISION:**

All people have a home. We want to see that homelessness is rare in King County, racial disparities are eliminated, and if one becomes homeless, it is brief and only a one-time occurrence. Homelessness is solvable, and by acting together as a community, all people can have a home.

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